Camporee

March 3, 2019

Bovay Scout Ranch (Duke Energy Camporee Site)
3450 County Road 317
Navasota, TX 77868

Camporee is a weekend camp out for troops. Patrols compete in various competitions and are judged on leadership, teamwork, skill demonstration and Scout spirit.  

Registration

The registration fee is $16.50 for the first person and $15 for each additional person. Registration is completed by the unit leadership.

Step 1:  RSVP for the camporee by February roundtable with estimated numbers so we can plan the event.

Step 1:  RSVP

Step 2:  The troop leader pays online with credit card, electronic check or PayPal. Council refund policy.

Step 2: Registration opens in January

Arrival

The camporee site will be open at 6:00 pm on Friday. After entering the camp, follow the road until you see signs for the Aquila District Camporee.

Check-in

All units are required to check-in with the registration staff upon arrival and turn in the following items:

  1. BSA Health and Medical form for every participant. A paper copy of the BSA Health and Medical Record (Parts A&B) for every participant (Scouts and Adults) is required to be turned in at registration.  You can bring your alphabetized notebook which will be returned on Sunday morning.
  2. Troop roster will need to be turned in at check-in.
  3. Patrol roster will need to be turned in at the Friday night leader's meeting.

After check-in, campsite assignments will be given and a staff guide will lead the troop to the assigned campsite. 

There will be a mandatory meeting for Scoutmasters and senior patrol leaders at 10:00 PM.  Following that meeting, the senior patrol leader must submit a roster for each patrol that will compete in camporee events.

Dutch Oven Cook-Off

The Dutch oven competition is open to both Scouts and Scouters. Cook your best/favorite dish and share a small amount with the judges. The remainder of your dish may be shared with your unit. Suggested categories are appetizers, breads, soups, main course, meat, vegetables and desserts. Dishes should be submitted to the judge's station with the registration form under the dish (face down), so the judges do not know who cooked the dish.

Entry Form

Tentative Schedule

Friday

 
6:00 pm Unit check-in and Campsite set-up
10:00 pm Scoutmaster and Senior Patrol Leader meeting and cracker barrel
11:00 pm ights out and “quiet time”

Saturday

 
7:00 am Wake up
7:30 am  Units cook breakfast
8:30 am Opening Ceremony / Flag Ceremony
9:00 am Camporee events begin
11:30 am Lunch (in Troop Campsite)
12:30 pm Camporee events resume
3:30 pm Events end / begin free time / Prepare troop evening meal
7:00 pm Dutch Oven submissions
7:30 pm Campfire
8:00  pm Arrow of Light Ceremony
8:30 pm Order of the Arrow Call-Out and cracker barrel
11:00 pm Lights out and “quiet time”

Sunday

 
7:00 am Wake up
7:30 am Units cook breakfast
8:15 am Flag Ceremony
8:30 am Scouts Own / Interfaith Service / World Scouting Fund Collection
9:00 am Awards presentation and closing ceremony
10:30 am Unit Check-out: All units must have their campsites inspected before picking up patches and medical forms.

Parking

Access to the camporee area will be directed by the camporee staff. After drivers have dropped off equipment and Scouts, the vehicles are to be parked in the designated parking areas. 

Remember that all staff -- adult and youth -- are volunteers. They have complete authority, in any matter in which a dispute arises. If anyone does not follow the direction or instructions of a staff member -- adult or youth -- that person or their entire unit may be subject to sanctions by the camporee committee. The parking rules will be strictly enforced.

Only certain staff vehicles will be allowed to move within the camporee area and these vehicles will be tagged so that all will know which vehicles that they are.

Uniforms

All Scouts, Venturers, Sea Scouts and Scouters are encouraged to wear their Scout uniform. The field uniform should be worn at the morning and evening flag ceremonies, Sunday morning Scouts Own Service (interfaith service) and at the Sunday awards/closing ceremony. The field uniform or activity uniform can be worn at all other times. 

First Aid

Each unit is encouraged to have its own first aid supplies and to handle scrapes and bruises in their unit. Each unit is encouraged to carry consent to treat forms for all persons in their unit. Emergencies and incidents that the unit cannot handle should be reported to a staff member immediately if you need assistance, and they will call the first aid staff to the area.

A first aid station, with qualified staff, will be on site for emergencies and incidents that the unit cannot handle on its own. The first aid station will be located in the headquarters area. The first aid station will be available on a 24-hour basis. Please remember that this is a volunteer staff and consideration should be taken when having to wake them in the middle of the night.

In the event that someone must be transported to the hospital (non-ambulance cases), it is the responsibility of the unit leaders to provide that transportation.

Quiet Time

Quiet hours will be enforced beginning at 11:00 PM until 6:00 AM the next morning on both Friday and Saturday nights. Respect fellow participants by observing these quiet hours.

Water

Water is located between Duke Energy camporee sites 1 and 2. Be prepared to carry your water a distance. Containers with lids and a wagon are recommended.

Fires

Unit fires are expected to be allowed, absent any local fire bans. Proper procedures and precautions must be taken at all times. Fires must be raised off the ground and must be in some sort of fireproof container. Do not leave fires unattended…. Make sure it is out before leaving your area. Practice fire safety and have fire buckets and shovels at the fire area.Those who do not follow proper procedures will be asked to extinguish the fire and will not be allowed to have a fire for the remainder of the camporee.

No firewood is available on site. Bring your own supply of firewood, if you plan to have a fire. 

Discipline

A spirit of Scouting and brotherhood must prevail during the entire camporee if it is to be a success. Conduct is to be in accordance with the Scout Oath, Scout Law, and the Outdoor Code. Scouters are responsible for the supervision of their units at all times and will be held accountable for their behavior. This is a good time for youth leaders to practice leadership skills. All Scouts are to remain at the camporee area at all time. Should it become necessary for a Scout to leave the camporee, the Scoutmaster must notify the staff at headquarters so that the Scout can be signed-out. Remember to ask permission before entering another unit's campsite. There will be no raiding, ambushing, or sabotaging another unit or unit site. Remember a Scout is courteous and obedient.  

Religious Service

One of the points of the Scout Oath is Duty to God. There will be a Scouts Own Service on Sunday morning. All Scouts and Scouters should plan on attending this service. Field uniform should be worn. There will be a collection for the World Scouting Fund.

Equipment

Each unit is responsible for supplying all of their own equipment. Each patrol should have their own equipment and camping area within the troop area. Each patrol competing in camporee events will need the materials in this list.

  • patrol flag
  • patrol yell
  • Boy Scout Handbook
  • personal first aid kit
  • writing utensil
  • paper
  • Gallon ziplock bag
  • Order of the Arrow sash for the Saturday evening call-out (for OA members)

Drugs, Alcohol, Firearms, Fireworks

These items are not allowed for camporee and should be left at home. Use of, or possession of, any of these things will result in immediate dismissal from camporee and may result in a call to law enforcement agents. Fireworks are not allowed in the camporee area except as an approved part of the camporee program.

Knives

Sheath knives and knives with large blades (over 3”) are not permitted. Larger knives that are used for food preparation are allowed but should be left in the patrol cooking area and put away when not in use.

General Notes

  • The buddy system is to be used at all times.
  • Low impact camping should be adhered to and Leave No Trace methods should be used.
  • Each unit is responsible for its own camping area, unit equipment, and meals.
  • Each unit is responsible for its own trash/garbage. Please bring an adequate supply of trash bags. All trash/garbage must be removed from the campsite and placed in the dumpster at the Ranger's House before departing camp on Sunday.
  • Be Prepared and have fun!

Photographs    

Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the Boy Scouts of America has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Late Breaking Information

For late-breaking news and announcements, join our district Facebook page and sign up for our district e-mail list

Health and Safety

Safety is the responsibility of everyone at the camporee.

  • Drink plenty of fluids, especially water.
  • Weather is unpredictable. Bring rain gear. camporee goes on rain or shine. It will be windy. Dress for the weather pack for the season.
  • For those adults who smoke, please be careful of your ashes. Make sure that your smoking material has been properly extinguished and that the remains are deposited in a trash bag, not on the ground. Do not smoke in front of Scouts. Be courteous to others.

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • One-on-one contact between adults and youth members is prohibited. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines     Guide to Safe Scouting      Sweet Sixteen      Enterprise Risk Management

Contacts

For questions, contact Carol Clarkston (713 385 6535), or Walter Hyde or the district activities chair.