March 6-8, 2020

Pleasant Home Ranch
Webb Ranch, Chappel Hill, Texas 

Camporee is a weekend camp out for troops. Patrols compete in various competitions and are judged on leadership, teamwork, skill demonstration and Scout spirit.  

Registration

The registration fee is $16.50 for the first person and $15 for each additional person. Registration is completed by the unit leadership.

Step 1:  RSVP for the camporee by February roundtable with estimated numbers so the event staff can plan the event.

Step 1:  RSVP

Step 2:  The troop leader pays online with credit card, electronic check or PayPal. Council refund policy.

Step 2: Payment opens in February

Directions and Arrival

The ranch is located north of Chappell Hill close to the intersection of FM 1155 and FM 2193. The name of the ranch is Pleasant Home Farm. The ranch is owned by Mr. Jack Webb, former Scoutmaster of Troop 55, and his wife, Diane Webb.

From Houston, take Hwy 290 Northwest to Chappell Hill. Turn right at the light on Hwy 290 and Chappell Hill on FM 1155. Proceed on FM 1155 for 7.6 miles until it dead ends; turn left on FM 2193. Approximately 300 yards on the left, turn left before reaching the church and cross the cattle guard into Pleasant Home Farm. There will be signs to directing participants. It’s around a one-hour drive from Houston. GPS latitude and longitude: 30.240632, -96.247897

The camporee site will be open at 6:00 pm on Friday. 

Check-in

All units are required to check-in with the registration staff upon arrival and turn in the following items:

  1. BSA Health and Medical form for every participant. A paper copy of the BSA Health and Medical Record (Parts A&B) for every participant (Scouts and adults) is required to be turned in at registration.  You can bring your alphabetized notebook which will be returned on Sunday morning.
  2. Troop roster will need to be turned in at check-in.
  3. Patrol roster will need to be turned in at the Friday night leader's meeting.

After check-in, campsite assignments will be given and a staff guide will lead the troop to the assigned campsite. 

There will be a mandatory meeting for Scoutmasters and senior patrol leaders at 10:00 pm on Friday evening.  Following that meeting, the senior patrol leader must submit a roster for each patrol that will compete in the events.

Dutch Oven Cook-Off

The Dutch oven competition is open to both Scouts and Scouters. Cook your best/favorite dish and share a small amount with the judges. The remainder of your dish may be shared with your unit. Suggested categories are appetizers, breads, soups, main course, meat, vegetables and desserts. Dishes should be submitted to the judge's station with the registration form under the dish (face down), so the judges do not know who cooked the dish.

Entry Form

What to Bring

Personal (check with Scoutmaster):

  • Field uniform (Scout uniform) and belt 
  • Activity uniform (Scout t-shirt)
  • Clothing appropriate for weather
  • Shoes (closed toe) or hiking boots 
  • Pajamas or sleeping clothes
    (wool, polypropylene or polyester, never cotton!) 
  • Rain gear (pants and jacket) 
  • Jacket 
  • Flashlight and extra batteries 
  • Personal items (e.g., deodorant, comb, medications, toothpaste, toothbrush)
  • Water bottle (or canteen) and cup 
  • Pocket knife and Totin' Chip
  • Sleeping bag, blankets, sheet 
  • Pillow 
  • Cot or pad 
  • Personal first aid kit 
  • Order of the Arrow members bring sash for the Saturday evening
  • Portable chair or camp stool, optional
Mark all items with name and troop number.

Patrol:

  • Tents with ground cloth
  • Water containers for hauling water
  • Cooking gear and food: Saturday breakfast, non-cooking sack lunches, Sunday non-cooking breakfast
  • Duty roster and menu
  • First-aid kit
  • Trash bags
  • Patrol flag
  • Items for campsite inspection
  • Toilet paper
  • Wash soap for restrooms

Troop

  • BSA Annual Health and Medical Record (part A&B for all Scouting events) for every participant (due at check-in)
  • Roster (due Friday at the leaders meeting)
  • Firewood, rakes and fire buckets; buckets and shovel to remove unused firewood
  • List of Scouts elected into the Order of the Arrow for call out

Don’t Bring: 

  • Alcholol
  • Valuables
  • Electronics (e.g.,  iPod, iPad)*
  • Fireworks 
  • Sheath or hunting knives 
  • Pets 
  • Hammocks 
  • Personal firearms and ammunition 
  • Jewelry 
  • Personal bows and arrows 
  • Fuel burning hand warmers 

*Electricity is very limited. 

 

Tentative Schedule

Coming Soon

Parking

Access to the area will be directed by the event staff. After drivers have dropped off equipment and Scouts, the vehicles are to be parked in the designated parking areas. 

Remember that all staff -- adult and youth -- are volunteers. They have complete authority, in any matter in which a dispute arises. If anyone does not follow the direction or instructions of a staff member -- adult or youth -- that person or their entire unit may be subject to sanctions by the event committee. The parking rules will be strictly enforced.

Only certain staff vehicles will be allowed to drive within the camporee area and these vehicles will be tagged so that all will know which vehicles that they are.

Uniforms

All Scouts, Venturers, Sea Scouts and Scouters are encouraged to wear their Scout uniform. The field uniform should be worn at the morning and evening flag ceremonies, Sunday morning interfaith worship service and at the Sunday awards/closing ceremony. The field uniform or activity uniform can be worn at all other times. 

First Aid

Each unit is encouraged to have its own first aid supplies and to handle scrapes and bruises in their unit. Each unit is encouraged to carry consent to treat forms for all persons in their unit. Emergencies and incidents that the unit cannot handle should be reported to a staff member immediately if you need assistance, and they will call the first aid staff to the area.

A first aid station, with qualified staff, will be on site for emergencies and incidents that the unit cannot handle on its own. The first aid station will be located in the headquarters area. The first aid station will be available on a 24-hour basis. Please remember that this is a volunteer staff and consideration should be taken when having to wake them in the middle of the night.

In the event that someone must be transported to the hospital (non-ambulance cases), it is the responsibility of the unit leaders to provide that transportation.

Quiet Time

Quiet hours will be enforced beginning at 11:00 pm until 6:00 am the next morning on both Friday and Saturday nights. Respect fellow participants by observing these quiet hours.

Water

Water will be on site, but Scouts should have a water bottle

Fires

Unit fires are expected to be allowed, absent any local fire bans. Proper procedures and precautions must be taken at all times. Fires must be raised off the ground and must be in some sort of fireproof container. Do not leave fires unattended…. Make sure it is out before leaving your area. Practice fire safety and have fire buckets and shovels at the fire area. Those who do not follow proper procedures will be asked to extinguish the fire and will not be allowed to have a fire for the remainder of the camporee. Firewood is not available on site. Bring your own supply of firewood, if you plan to have a fire. 

Discipline

A spirit of Scouting and brotherhood must prevail during the entire camporee if it is to be a success. Conduct is to be in accordance with the Scout Oath, Scout Law, and the Outdoor Code. Scouters are responsible for the supervision of their units at all times and will be held accountable for their behavior. This is a good time for youth leaders to practice leadership skills. All Scouts are to remain at the camporee area at all time. Should it become necessary for a Scout to leave the camporee, the Scoutmaster must notify the staff at headquarters so that the Scout can be signed-out. Remember to ask permission before entering another unit's campsite. There will be no raiding, ambushing, or sabotaging another unit or unit site. Remember a Scout is courteous and obedient.  

Interfaith Worship Service

The Scout Law teaches, "A Scout is reverent. A Scout is reverent toward God. He is faithful in his religious duties. He respects the beliefs of others.” It is important that Scouts be taught to recognize the beliefs of other Scouts and to respect those beliefs. There will be an interfaith worship service on Sunday morning. All Scouts and Scouters should plan on attending this service. Field uniform should be worn. There will be a collection for the World Scouting Fund.

Equipment

Each unit is responsible for supplying all of their own equipment. Each patrol should have their own equipment and camping area within the troop area. Each patrol competing in events will need the materials in this list.

  • patrol flag
  • patrol yell
  • Scout Handbook
  • personal first aid kit
  • notetaking materials
  • ziplock bag, gallon sized

Drugs, Alcohol, Firearms, Fireworks

These items are not allowed for camporee and should be left at home. Use of, or possession of, any of these things will result in immediate dismissal from camporee and may result in a call to law enforcement agents. Fireworks are not allowed in the camporee area except as an approved part of the camporee program.

Knives

Sheath knives and knives with large blades (over 3”) are not permitted. Larger knives that are used for food preparation are allowed but should be left in the patrol cooking area and put away when not in use.

General Notes

  • The buddy system is to be used at all times.
  • Low impact camping should be adhered to and Leave No Trace methods should be used.
  • Each unit is responsible for its own camping area, unit equipment, and meals.
  • Each unit is responsible for its own trash/garbage. Please bring an adequate supply of trash bags. All trash/garbage must be removed from the campsite and placed in the dumpster departing camp on Sunday.
  • Be Prepared and have fun!

Order of the Arrow (OA) Call-Out Ceremony

Following the campfire, a traditional OA call-out ceremony will take place to recognize those youth and adults from the district elected into the Order of the Arrow. 

  • Scoutmasters should encourage elected candidates to attend camporee to be called out. Many troops choose to let the candidates be surprised when their names are called.
  • Once each year, a troop may hold a unit election to elect youth members of their troop to become members of the Order of the Arrow. A special call-out ceremony is being held during the camporee for candidates elected into the Order of the Arrow by their troop last fall. Scouts are not required to participate in a call-out ceremony but must complete an Ordeal within one year, in order to become a member of Colonneh Lodge. If a candidate does not attend an Ordeal within one-year, then the candidate has to be re-elected by their unit.

Leave No Trace

Instilling values in young people and preparing them to make moral and ethical choices throughout their lifetime is the mission of the Boy Scouts of America. Leave No Trace helps reinforce that mission, and reminds us to respect the rights of other users of the outdoors as well as future generations. Appreciation for our natural environment and a knowledge of the interrelationships of nature bolster our respect and reverence toward the environment and nature. Leave No Trace is an awareness and an attitude rather than a set of rules. It applies in your backyard or local park as much as in the backcountry. We should all practice Leave No Trace in our thinking and actions–wherever we go.

The principles of Leave No Trace might seem unimportant until you consider the combined effects of millions of outdoor visitors. One poorly located campsite or campfire may have little significance, but thousands of such instances seriously degrade the outdoor experience for all. Leaving no trace is everyone’s responsibility. All participants are asked to follow the seven principles of Leave No Trace

  1. Plan Ahead and Prepare
  2. Travel and Camp on Durable Surfaces
  3. Dispose of Waste Properly (Pack It In, Pack It Out)
  4. Leave What You Find
  5. Minimize Campfire Impacts
  6. Respect Wildlife
  7. Be Considerate of Other Visitors

Photographs    

Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the Boy Scouts of America has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Late Breaking Information

For late-breaking news and announcements, join our district Facebook page and sign up for our district e-mail list

Health and Safety

Safety is the responsibility of everyone.

  • Drink plenty of fluids, especially water.
  • Weather is unpredictable. Bring rain gear. The event will be held rain or shine unless there is dangerous weather conditions. It is likely to be windy. Dress for the weather pack for the season.
  • For those adults who smoke, please be careful of your ashes. Make sure that your smoking material has been properly extinguished and that the remains are deposited in a trash bag, not on the ground. Do not smoke in front of Scouts. Be courteous to others.

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • One-on-one contact between adults and youth members is prohibited. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines     Guide to Safe Scouting      Sweet Sixteen      Enterprise Risk Management

Contacts

For questions, contact linda.le503@gmail.com or the district activities chair.

http://aquila.shac.org/camporee