Merit Badge Fair

February 15, 2020

Willow Meadows Baptist Church
4300 W Bellfort Blvd.
Houston, TX 77035

The Merit Badge Fair is an opportunity for Scouts in troops, crews or ships to work towards one or two merit badges. These are not give-away merit badges, and this is not a merit badge factory. Each Scout is expected to fulfill all the requirements by reading the merit badge book ahead of time, attending classes and doing prerequisites. Scouts are expected to participate fully during the class in order to receive full credit for the requirements completed onsite.

Adult participation is required to offer this event. Every unit with Scouts participating is expected to provide volunteers.

New for 2020: Scouts will need to bring a blue card for each merit badge signed by the Scoutmaster. Scouts will receive a list of requirements completed before leaving the class.


The registration fee is $16.50 for the first Scout and $15 for each additional Scout who registers at the same time. The registration fee covers lunch and supplies.  Each Scout can register for a morning class and an afternoon class, or an all-day class. Classes fill up fast. 

Important: Before registering, check school and troop calendar for conflicts. Check which merit badges the Scout has already completed. The Scout should discuss which merit badges they should sign up for with their Scoutmaster or troop advancement chair. 

Changes: Class changes can be made after registering using the link provided in the emailed receipt. 

Registration is typically completed by parents. Registration is done can only be completed online using credit card or electronic check. There is no onsite registration; register online prior to arriving. Council refund policy.

Register       Volunteer Sign-up   

Prerequisites and Partials

Some of the merit badges cannot be completed in the time we have which will result in a partial completion of the merit badge. Uncompleted requirements and/or prerequisites will be addressed by the respective Scouts and troops. There may be some requirements in addition to the prerequisites that are not completed. The merit badge counselors will note the requirements completed on the blue card brought by the Scout. For all merit badges, the Scout must read the merit badge book and bring it with them to class.

List of 2020 prerequisites

Aviation #4; read merit badge book
Backpacking   no prerequisites; read merit badge book
Chemistry TBD
Chess no prerequisites; read merit badge book
Citizenship in the Community #3,4,7,8; read merit badge book
Citizenship in the Nation # 2,3,6,8; read merit badge book
Citizenship in the World #7; read merit badge book
Electricity no prerequisites; read merit badge book
Electronics #2, 8, 9A; read merit badge book
Engineering no prerequisites; read merit badge book; partial - counselor will work with Scouts after the fair to complete
First Aid #1,5; read merit badge book; bring a personal first aid kit
Mining in Society #1,4,5b,6c,8a,8c; read merit badge book
Music #3c (note from band director stating the Scout has been a member of the ensemble for six months or progress report showing a grade for band/ orchestra/ choir for six months or documentation of six solo performances); read merit badge book; bring instrument (except pianists and singers) and music, if needed. Be prepared to play.
Photography bring a camera; read merit badge book
Plumbing no prerequisites; read merit badge book; students must wear closed shoes, long pants, socks that are over ankles for safety (no exceptions)
Public Health #5A or 5B; read merit badge book
Radio no prerequisites; read merit badge book
Small Boat Sailing TBD; read merit badge book; partial - Scouts will be given an opportunity to complete with day event on water
Traffic Safety no prerequisites; read merit badge book

How to Register

Step 1: Select a participant: 
Step 2:
Step 3: Select a class 
Repeat step 2 and 3: 
Continue steps 1, 2 and 3 for additional participants

Step 4: Review the schedule.
Step 5:  
Step 6:
Step 7: Select payment type  
Step 8: 

Classes that are full will not appear.

What to Bring


Time Activity
7:00 am Set-up starts, doors open to common area. Check-in begins.
7:45 am Opening ceremony and announcements
8:00 am Morning session
11:00 am Lunch
12:00 pm Afternoon session
3:00 pm Scouts will be led downstairs to check out

General Rules

  1. Scouts need to have read the merit badge pamphlet before Merit Badge Fair and be prepared for each of the requirements.
  2. Attendance in class does not mean a Scout will complete the merit badge.
  3. Scouts who do not complete all the requirements for a particular merit badge at Merit Badge Fair will need to complete the badge with a registered merit badge counselor approved for that particular badge back in their unit.
  4. Merit Badge Fair is not a program that guarantees advancement, but it is an opportunity for Scouts to meet with qualified counselors, to help them work on merit badges needed for advancement.
  5. Class assignments will be available to each troop advancement chair prior to the fair. 
  6. Walk-ins are welcome based on space available. Many classes reach the instructor's requested maximum before the day of the event so early registration is encouraged.
  7. Scouts may need to bring items to participate and complete requirements. 
  8. Classes will not all end at the same time; therefore, Scouts will be required to go to a common activity area when their class concludes. Roaming of the halls and grounds will not be allowed. 
  9. Scouts are not to leave the Merit Badge Fair without checking with the adult volunteer from their troop [if one comes] and the registration table.
  10. If a Scout is unable to attend once registered, please contact troop advancement chairperson. Council Refund Policy.
  11. Scouts who have not read the merit badge book and are not prepared for the class may be asked to leave the class.
  12. Scouts that do not behave appropriately in class will be asked to leave. 
  13. There will be no refunds for those asked to leave a class because of failure to be prepared, wear their uniform, or because of behavior. 

Event Volunteers

It is the purpose of the event to provide an exciting program for youth and young adults to build character, to train in the responsibilities of participating citizenship and to develop personal fitness. Providing advancement opportunities is a primary part of this educational program. The Merit Badge Fair can only be offered to our Scouts if adults assist in running the event.  


Unit Coordinator Each unit that sends Scouts must have at least one adult on site at all times to coordinate the unit's Scouts. The unit coordinators are encouraged to also help serve as event staff.

Event Staff  Successful Scouts have the support and guidance of parents. The parents are a treasure trove of information that can benefit every youth in our leadership program. Your encouragement and occasional “refocusing of purpose” that Scouts your child’s age require will be invaluable. The successful leader in Scouts learns quickly to be successful in everything they attempt.

Adults are needed to set up the facilities before the fair starts, handle registration, act as "roamers" to look out for issues that need to be resolved, assist the merit badge counselors, and to help clean-up after the event is over.  Volunteers who work directly with the youth must have current Youth Protection Training. YPT can be taken at

Merit Badge Counselors Merit badge counselors are needed to run the merit badge classes. Merit badge counselors must be registered with the council and have up to date Youth Protection Training. YPT can be taken at It is our goal for the Scouts to be afforded opportunities to share resources from other troops with diverse occupations and skills. Participants will be expected to complete all the requirements as indicated by the Boy Scouts of America. Merit badge counselors should wear their Scout uniform if possible.  

The merit badge counselor is a key player in the advancement program. Whatever your area of expertise or interest—whether it is a special craft or hobby (basketry, leatherwork, coin collecting), a profession (veterinary medicine, aviation, engineering), or perhaps a life skill (cooking, personal management, communications)—as a merit badge counselor, you can play a vital role in stirring a young Scout's curiosity about that particular topic. By serving as a merit badge counselor, you offer your time, knowledge, and other resources so that Scouts can explore a topic of interest

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • One-on-one contact between adults and youth members is prohibited. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines     Guide to Safe Scouting      Sweet Sixteen      Enterprise Risk Management


For questions, please contact Sherry Dieckmann at